Administrative Manager

We are currently seeking a full-time Administrative Manager to join our team. The position requires an organized but flexible person with excellent communication and organizational skills. The Administrative Manager is expected to support WPD in a variety of ways, including:

-       Coordinating meetings, managing the office calendar, and calibrating schedules for the entire team.

-       Closely collaborating with the WPD management and design staff to prepare, review, submit, and file office and contract documents.

 -       Procuring, managing, and participating in the development of detailed responses to project opportunities, including RFPs/RFQs.

-       Supporting the development of project contracts including scope of services descriptions, fee proposals, and coordinating with client teams to execute contracts.

-       Providing general office management including managing office supply levels, paid subscriptions, and mailings, including postal letters and newsletters. 

-       Supporting WPD staff with hiring forms, benefits enrollment, and other human resources tasks.

-       Developing marketing content for firm website, adding webpages for existing projects, and preparing graphics and copy for social media.

-       Managing IT infrastructure including server backups, account security, hardware purchases and software updates.

-       Organizing and managing event logistics including catering, reservations, and invitations.

-        Supporting the coordination of payroll and billing with human resource management and team organization.

-        Interfacing and coordinating meetings with prospective clients and community members on behalf of the WPD team.

The ideal candidate for this position would possess the following qualities:

-       4+ years of professional administrative experience in an office setting, and/or a background in business.

-       A Bachelors’ degree or equivalent.

-       Proven record of effectively managing a wide variety of administrative tasks.

-       Demonstrated ability to collaborate with internal staff as well as other related professionals.

-       Expert communication and organizational skills, including the ability to write clear, professional documents.

-       Fluency in Microsoft Word, Excel, Google Suite, and Adobe InDesign; experience using other Adobe Creative Suite apps is preferred though not required.

-       Experience with social media and marketing strategies is preferred but not required.

-       Technological literacy of both Mac and Windows operating systems.

WPD offers our employees a suite of benefits as part of this position, including a competitive salary based on experience and qualifications; health, dental, and vision insurance coverage; a generous PTO and vacation policy; opportunities for professional development. Salary ranges from $45,000 to $53,000 depending on qualifications.

Interested candidates are invited to submit the following to info@whithamdesign.com:

-       Cover letter describing your interest in the position.

-       Professional resume or curriculum vitae.

-       Professional writing sample, such as company memo, company handbook, etc.